Awards and Strategies Analysis

Review the reference worksheet for guidance as to what is being requested. Then review the worksheet and provide the frequencies, percentages for the award types and awards/obligated amounts for acquisition strategy and any key points noted.

2015 Contract Awards by Obligation Amount

Overall   580   $498,680,674.51
IAA   40   $46,421,412.09
Non-competitive   339   $321,020,190.31
Competitive   201   $131,239,072.11

Program Sponsor   Number of Awards   Total Obligation
Overall   700   $563,311,969.89
0   222   $121,197,354.89
ADMIN   29   $878,554.03
CPD   2   $1,247,678.62
FHEO   5   $1,888,733.62
GNMA   10   $71,296,894.20
HOUSING   244   $242,446,715.67
OCFO   13   $3,178,970.68
OCHCO   52   $3,252,526.15
OCIO   24   $72,731,967.75
OCPO   9   $148,654.08
ODEEO   1   $46,949.99
OFPM   1   $167,500.00
OGC   10   $661,105.47
OHHLHC   11   $1,379,120.00
OIG   1   $1,317,266.00
OSEC   3   $153,095.00
OSPM   10   $501,265.03
PD&R   26   $21,509,691.85
PIH   27   $19,307,926.86

Req Site   Number of Awards   Total Obligation
Overall   700   $563,311,969.89
0   61   $59,719,766.22
ADMIN   30   $6,750,961.96
AHB   101   $7,787,361.96
AHD   7   $1,029,758.22
ATLANTA HOC   19   $58,628,253.94
ATLANTA HUB   6   $14,545.00
BOSTON HUB   2   $881,000.00
CHICAGO HUB   13   $40,400.00
CPD   1   $99,981.00
DENVER HOC   11   $46,775,433.73
DENVER HUB   3   $9,400.00
FHEO   6   $976,860.82
FORT WORTH HUB   34   $14,861,241.34
GNMA   17   $72,508,794.22
HOUSING   43   $34,282,055.88
JACKSONVILLE HUB   2   $7,000.00
MFH   81   $1,795,456.41
NFPF   2   $6,500.00
NOI   1   $119,290.09
OCFO   10   $2,312,894.00
OCHCO   39   $4,818,824.07
OCIO   55   $73,149,584.58
OCPO   13   $289,123.50
ODEEO   1   $46,949.99
OFPM   2   $31,750.64
OGC   8   $651,227.00
OHHLHC   8   $1,379,120.00
OSEC   6   $154,986.00
OSPM   8   $474,155.03
PD&R   37   $27,312,233.73
PHILADELPHIA HOC   16   $64,762,461.04
PIH   19   $15,486,634.10
SANTA ANA HOC   15   $29,891,698.88
SEATTLE HUB   13   $44,950.00
SFH   10   $36,211,316.54
Awarded Contracts (Acquisition Strategy, Award Type, and Obligate Award Amount)

Acquisition Strategy   Frequency   Percent               COMPETITION: F/O   COMPETITIVE SA 8A   COMPETITIVE SA SB   CON:OM 15 OTFO [NC]   Competitive SA SB   SAP $25,001 – $150K   SAP $3,001 – $25K   SAP:MICROPRCHS[NC]   SOLE SOURCE NEGO.   TO COMPETITIVE – HUD   TO COMPETITIVE GSA
BPA Call   0   0   0   0   0   4   15   5   0   0   4
COMPETITION: F/O   7   1.08               0   0   0   0   0   12.9   10.95   9.43   0   0   9.76
COMPETITIVE SA 8A   10   1.55           BPA Setup   2   0   4   1   1   0   0   0   1   0   12
COMPETITIVE SA SB   19   2.94               33.33   0   22.22   1.79   100   0   0   0   3.45   0   29.27
CON:OM 15 OTFO [NC]   62   9.58           Cost-plus-fixed-fee   0   0   0   0   0   0   0   0   2   0   0
Competitive SA SB   1   0.15               0   0   0   0   0   0   0   0   6.9   0   0
MOD: OPTION [N/A]   1   0.15           Delivery / Task Order   0   5   1   12   0   4   7   1   3   4   25
SAP $25,001 – $150K   32   4.95               0   55.56   5.56   21.43   0   12.9   5.11   1.89   10.34   100   60.98
SAP $3,001 – $25K   182   28.13           Fixed-price   3   1   3   24   0   0   0   0   9   0   0
SAP:MICROPRCHS[NC]   71   10.97               50   11.11   16.67   42.86   0   0   0   0   31.03   0   0
SOLE SOURCE NEGO.   33   5.1           Fixed-price level of effort   0   0   0   1   0   0   0   0   0   0   0
TO COMPETITIVE – HUD   18   2.78               0   0   0   1.79   0   0   0   0   0   0   0
TO COMPETITIVE GSA   44   6.8           Indefinite-quantity   1   3   7   7   0   0   1   0   1   0   0
TO NON-COMPETE NEGO.   24   3.71               16.67   33.33   38.89   12.5   0   0   0.73   0   3.45   0   0
TO NON-COMPETE PREPR   143   22.1           Labor-hour   0   0   0   3   0   0   0   0   1   0   0
0   0   0   5.36   0   0   0   0   3.45   0   0
Letter Contract   0   0   0   1   0   0   0   0   0   0   0
Award Type   Frequency   Percent               0   0   0   1.79   0   0   0   0   0   0   0
Purchase Order   0   0   3   5   0   23   114   47   12   0   0
BPA Call   56   8.66               0   0   16.67   8.93   0   74.19   83.21   88.68   41.38   0   0
BPA Setup   22   3.4           Time-and-materials   0   0   0   2   0   0   0   0   0   0   0
Cost-plus-fixed-fee   3   0.46               0   0   0   3.57   0   0   0   0   0   0   0
Delivery / Task Order   220   34           Total   6   9   18   56   1   31   137   53   29   4   41
Fixed-price   46   7.11
Fixed-price level of effort   1   0.15
Indefinite-quantity   21   3.25
Labor-hour   4   0.62           Key Points:
Letter Contract   2   0.31
Purchase Order   270   41.73           Acquisition Strategy
Time-and-materials   2   0.31           1. OCPO provided 647 contracts awareded in FY14. Five hundred thirty (530) were released and had obligation amounts identified. Of these 530:

*approximately 45% were the result of simplified acquisitions.
* approximately 41% were non-competitive — 22% ___, 10% OM OTFO, 5% Sole Source, and 4% Negotiated
Acquisition Strategy Awards Obligated Amount * approximately 14% were the result of a competitive process — 6% GSA, 5% 8a/Small Business, and 3% HUD.

COMPETITION: F/O   6   $211,980,946.62            Obligations by Acquisition Strategy
COMPETITIVE SA 8A   9   $18,274,212.75            2. Of the 530 contracts awarded in FY14, 36% of the obligations resulted from competitive acquisition strategies.
COMPETITIVE SA SB   18   $5,908,834.41            * approximately 30% Full and Open, 3% to 8s/Small Businesses, 2% GSA
CON:OM 15 OTFO [NC]   56   $30,048,438.56
Competitive SA SB   1   $0.00            Thoughts:
SAP $25,001 – $150K   31   $1,478,166.90            1. Competitive awards account for 15% of the number of awards and nearly 40% of total award obligations.
SAP $3,001 – $25K   137   $1,261,076.88            2. In fact, competitive bidders have “protest” rights. Given the average award size in each competitive category, we may want to identify those with highest “protest” rate.
SAP:MICROPRCHS[NC]   53   $114,641.15
SOLE SOURCE NEGO.   29   $61,944,768.00            3. The identified pain points for procurement seem to focus on elements of the acquisition process specific to competitive awards (i.e., quality solicitations, clearly written and easily discernible rating factors, TEPs, etc.).
TO COMPETITIVE – HUD   4   $5,774,589.82
TO COMPETITIVE GSA   41   $12,993,280.92
TO NON-COMPETE NEGO.   22   $12,049,772.95
TO NON-COMPETE PREPR   123   $344,853,554.82
530   $706,682,283.78