Professional Memo

Purpose: To write a professional memo on a given topic.

Length: 500 words

Directions: Write a memo for one of the scenarios listed below. You will need to think of the name of a company you might be working

for in a few years. you are a teacher, or administrator. Try to pick a prompt that relates to your future goals. (my future goal is to

be a successful teacher).
Your Purpose: The purpose of this memo is to ask permission to take professional leave for a certain reason. The reasons will vary

according to the prompt that you choose.

Your Readers: The primary reader will be your direct supervisor who will be accepting or rejecting your request.

Context of Use: This memo will be delivered via inter-office mail or attached to an email. You can decide.

The Form: You must use a memo template that you created in Word with your company logo.

You need to write a memo to your supervisor stating you will be out of town two days next week and three days the following week for

one of the following reasons:
1.to inspect some complaints that your company has received
2.to look at a new shop location, 250 miles away, for a branch your company is thinking about opening
3.to attend a conference or in-service training that will help you in your job
4.to make customer courtesy calls on patrons 300+ miles away from your company

In your memo, be specific about dates, places, times, and reasons.
• You need at least three paragraphs in this memo.

INTRODUCTION– Your introductory paragraph should be more than one sentence. You should give the reader necessary background

information and a clear purpose statement.

BODY– The middle paragraph(s) should have at least 5-10 sentences. These sentences should provide your supporting details. You need to

be clear and concise but at the same time convincing and persuasive.

CONCLUSION –Your last paragraph should be more than one sentence. It should sum up the main points and let the reader know what you

expect him or her to do.
◾Keep the memo concise and to the point.
◾Remember to introduce the reason for your memo!
◾You may use organizational tools, like bullets or numbered lists.
◾Use a short thank you to conclude the memo and offer your contact info.
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