Financial management in facilities management

Unit FM5.05 Financial management in facilities management

Aim of the unit:

This unit enables a learner to apply the principles of financial management and

financial policies to facilities management. To effectively manage budgets and cash

flow and to prepare financial cases.

Title:

Financial management in facilities management Level: 5

1. Be able to understand the principles and practices of management accounting to facilities management.

1.1 Describe management accounting techniques which support the facilities management process (including return on capital employed, return on investment), internal rate of return discounted cash flow,

asset values, balance sheets, profit and loss accounts, budget control and reporting, and accrual management)

1.2 Describe the financial systems and processes used for the effective management of facilities management budget (including accounts payable, accounts receivable, cash flow, budget coding and monitoring, capital and revenue spend profiling, asset registers).

2. Be able to understand sound financial policies within area of responsibility.

2.1 Explain the principles of financial auditing. (including ‘true and fair’ probity, conformance and accuracy).

2.2 Describe how these principles are applied within own area of responsibility (see below)

2.3 Review the financial implications of using codes of ethics in the context of corporate

responsibility (see below)

2.4 Make suitable adjustments to improve good practice and transparency (see below)

2.5 Explain how a true and fair view of assets, liabilities, profits and costs can be presented

(see below)

(The second to fifth assessment criteria for this learning outcome can be addressed by reference to practice at an organisation where the learner works or has worked in the past. The principles of financial auditing should be related to process such as the use of levels of authority, devolved authority and sample checking. The implications of using codes of ethics should be related to concerns such as the avoidance of fraud & waste, ensuring best value for money, avoidance of financial penalties (fines) and

maintaining reputation. The recommended adjustments and the explanation of how to present a true and fair view should be related to the management accounting techniques and financial systems described

in relation to the previous learning outcome).

3. Be able to manage and review capital and revenue budgets in a facilities management context

3.1 Prepare revenue budgets (see below)

3.2 Review and manage revenue budgets (see below)

3.3 Apply the techniques used by facilities managers to acquire capital budgets (see below)

3.4 Set capital budgets. (no additional guidance)

3.5 Review and manage capital budgets (see below)

3.6 Explain the tools of financial appraisal and how these are used to inform financial management and budgetary decisions (see below)

(All of the assessment criteria for this learning outcome can be addressed by an exercise based on practice at an organisation where the learner currently works or has worked in the past. The management of both revenue and capital budgets should take account of issues such as the lag between committed spend and payment, the use of stage payments and retentions, seasonal effects, and tracking of spend and savings against individual projects. The tools used to inform financial management and budgetary decisions should include examples such as whole life costing, discounted cash flow, net present value, internal rate of return, and return on capital employed.)

4. Be able to manage cash flow.

4.1 Apply the principles, techniques and processes of cash-flow projections to manage the flow of cash within the facilities management business cycle (see below)

4.2 Apply the principles, techniques and processes in the management of cash flow for contracts and projects (see below).

(All of the assessment criteria for this learning outcome can be addressed by an exercise based on practice at an organisation where the learner currently works or has worked in the past. The

principles, techniques and processes should include the raising and processing of

purchase orders, authorisation of payments, accrual management, stock management, flexing of people, resources and budgets, and revenue protection. Their application should take account of the business case

and the impact of time passing (e.g, on project slippage, and on contracts that cover more than one financial year).)

5. Be able to prepare financial cases.

5.1 Identify and apply the principles and techniques to prepare financial cases (see below)

5.2 Prepare financial cases to secure required approvals (see below).

(Both of the assessment criteria for this learning outcome can be addressed by an exercise based on practice at an organisation where the learner currently works or has worked in the past. The financial case should include analyses such as whole life costing, cost/benefit, strategic fit, next best alternative, and hard/soft estimates).

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