Space management for facilities managers

The assessment criteria form part of the unit and specify the standard that a learner is

expected to meet to demonstrate that the learning outcomes within the unit have been

achieved. The additional guidance, which is shown in brackets and italics alongside the

assessment criteria, does not technically form part of the unit, in that it is not included

in the reference version of the unit shown by the Register of Regulated Qualifications.

The additional guidance is provided to illustrate how the assessment criteria might be

interpreted. The BIFM will generally expect assessors to interpret the assessment

criteria as described, or to an equivalent level of demand.

(At level 5, the evidence provided by learners to confirm that they meet the

assessment criteria should relate to organisations where they have worked or where

they are working.)

Aim of the unit:

This unit enables a learner to develop a strategy for space allocation and

accommodation, prepare briefs for space layout, implement changes and assess

feasibility of new developments in the use of space.

Title:

Space management for facilities managers

A learner when awarded credit for

this unit will:

Assessment criteria

Assessment of this learning outcome will require

a learner to demonstrate that they can:

1.1 Evaluate and review space allocation

strategies (see below)

1.2 Review the principles of space allocation (see

below)

1.3 Evaluate compliance of space allocation with

the relevant legislation (see below)

1.4 Develop space allocation strategy (see

below)

(All of the assessment criteria for this

learning outcome can be addressed by an

exercise based on practice at an

organisation where the learner currently

works or has worked in the past. The

evaluation of the current strategy should

take into account best practice factors such

as space efficiency in building design, space

utilisation, space norms in different sectors,

and financial benchmarking for space

provision. The principles of space allocation

could include principles such as the optimal

use of assets, employee retention, cost

reduction, environmental impact, flexibility,

innovation, space reflecting/rewarding rank

or status, company vision, space to perform

tasks, adequate through routes, clear exit

routes, adequate light & ventilation, inter-

relationships between individuals and/or

departments. The developed strategy

should take into account factors such as

philosophy of space utilisation, flexibility to

business strategy, benchmarking and KPI

targets, space utilisation rates, space cost.)

2.1 Analyse the implications of building structure

and building services on space use and

layout (using example/s from the learnerís

own experience and/or case studies, and

making reference to factors such as the

ability to use space effectively and within

legislation)

3.1 Review the technologies available to assist in

planning and managing space. (including

technologies such as computer aided

design, computer aided facilities

management, and access control systems)

3.2 Prepare a space layout brief to meet

customer requirements (using example/s

from the learnerís own experience and/or

case studies, and providing a rationale for

the layout)

4.1 Implement the processes that Facilities

Managers should follow when managing

accommodation changes (see below)

4.2 Undertake a review to ensure that the

processes followed to manage the change in

accommodation is successful (see below)

(Both of the assessment criteria for this

learning outcome can be addressed by an

exercise based on practice at an

organisation where the learner currently

works or has worked in the past. The

processes used should be based on standard

project management techniques and should

include a post-implementation review.)

5.1 Research current and emerging innovative

ways of using space in buildings and what

that means for facilities management (using

current, cited sources)

5.2 Compare and contrast potential options and

their feasibility (identifying the similarities

and differences between options identified

for the previous assessment criterion,

including considerations such as their

potential returns on capital invested, and

their potential benefits to the business and

its main stakeholders)

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