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ACC-315-04071 (0004071) Accounting System Applications 15-16 Fall 2015 – Exam 2
Multiple Choice (2 Points Each). Circle your best answer.
1. Where does the purchase order originate?
a. The sales assistant
b. The computer
c. The accounts receivable clerk
d. The customer
2. What order is used to file the invoice?
a. Alphabetical order
b. Chronological order
c. Numerical order
d. No order
3. Which of the following statements is true?
a. Process maps and systems flowcharts can be used to examine segregation of duties.
b. Logical DFD and context diagrams can be used to examine segregation of duties.
c. Physical DFD and context diagrams can be used to examine segregation of duties.
d. None of the above.
4. The first step of preparing a process map is to:
a. identify entities and divisions.
b. draw the lanes for each division.
c. indicate any sub-functions.
d. none of the above.
5. A typical structured narrative table contains descriptions for:
a. Entities, inputs, processes, and outputs
b. Entities, inputs, outputs, and feedbacks
c. Internal entities, external entities, systems, feedbacks
d. All of the above
6. A structured narrative table helps to:
a. classify entities into internal or external.
b. making it apparent which entity is only engaged in sending and receiving data.
c. making it apparent which entity is engaged in sending and receiving data as well as
performing information-processing activities.
d. All of the above.
7. From a structured narrative table, if an entity is identified as a mere receiver and sender of
data, then the entity can be classified as:
a. Internal entity
b. External entity
c. Process
d. Data store
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8. An advantage of a single entry system for recording financial data is that it:
a. allows streamlining of the financial function
b. requires little accounting knowledge in order to be used successfully
c. integrates both operational and financial aspects of business performance
d. is built around a business process based design
9. A major disadvantage of the hybrid systems is that they:
a. are based on business events rather than financial events
b. integrate only the financial and manufacturing areas of a business
c. use independent software
d. have not been able to provide seamless integration across the entire organisation
10. Which of the following is NOT part of the enterprise value chain?
a. Human resources
b. Sales and marketing
c. Accounting and finance
d. Customer relationships
11. When managing an organisation’s value chain, the downstream focuses on ________
whereas the upstream focuses on ________.
a. suppliers; customers
b. shareholders; government agencies
c. employees; managers
d. customers; suppliers
12. There are five steps in selecting the appropriate software for an organisation, being A) select
software; B) determine the software systems requirements; C) define business processes; D)
select vendor; E) develop business requirements. The correct sequence is:
a. ECDAB
b. DECBA
c. ECBDA
d. CEBAD
13. The comparison of actual and budgeted figures and the conduct of variance analysis to
determine the source of the variance is a type of:
a. General control
b. Information processing control
c. Performance review
d. Application control
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14. Information processing controls are those that are put in place within the organisation to
work towards the _______ of transactions.
a. efficiency, effectiveness, and accuracy
b. timeliness, efficiency, and completeness
c. accuracy, completeness, and authorisation
d. authorisation, processing, accuracy
15. Which of the following statements is incorrect?
a. General controls operate across the organisation.
b. General controls relate to the overall environment in which different information
systems are located.
c. General controls relate to specific applications and processes.
d. General controls affect the operation of various information systems within an
organisation indirectly.
16. The objective of the sales phase in the revenue cycle is to:
a. Effectively conduct sales and arrange the prompt supply of goods and services.
b. Effectively conduct sales.
c. Effectively conduct, record, and monitor sales and arrange the prompt supply of goods
and services.
d. Effectively conduct, record, and monitor sales.
17. The objective of the accounts receivable phase in the revenue cycle is to:
a. Ensure payments for goods and services are received on time and in correct amount.
b. Ensure payments for goods and services are correctly received, recorded and banked.
c. Ensure the accounts payable record is updated accordingly when payments for goods
and services are received.
d. None of the above.
18. Which of the following documents is not generated in the revenue cycle?
a. Sales order
b. Shipping notice
c. Bill of lading
d. Purchase requisition
19. Which of the following departments is not part of the revenue cycle?
a. Billing department
b. Sales department
c. Shipping department
d. Accounts payable department
20. Which document is prepared, usually in multiple copies, as part of the sales process and
potentially used for various purposes, including initiating shipping?
a. Customer order
b. Sales order
c. Shipping notice
d. Packing slip
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Short Answer Essay (15 Points Each).
1. Describe each symbol in a process map?
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2. Briefly describe the controlling and profitability analysis module in an ERP system?
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3. Briefly describe the disadvantages of manual controls.
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4. Briefly describe the objectives of the accounts receivable phase in the revenue cycle and the
accounts payable phase in the expenditure cycle.
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