Project Management

1. Critically assess the procedures and systems necessary for successful project management

2. Apply the technical and commercial knowledge and skills to manage a project successfully
3. Appraise the importance of people management and team work
4. Evaluate the role of financial accounting and control in the profitable management of projects

This is an assignment. You can discuss your thoughts with others but under no circumstances should you submit
even a small section of the same work. If submitted work is copied, all parties involved will be penalised.
The assignment is in three parts. The first two parts require you to apply your knowledge from the lecture
material and from your background reading to write short project management reports on the value of Scope
Statements and on methods of estimating. You must show evidence of having consulted the literature and texts
for project management and reference your work appropriately. You are expected to have consulted the
recommended textbooks for the module and at least five other recent sources.
The final part requires you to use Microsoft Project Management or equivalent project management software to
plan and present a brief report based around specific planning questions.
The Electromax Project

The Parc Company makes high quality electric mopeds. Sales representatives have reported a growing demand for
a racing scooter. The Managing Director (MD), Robert Parc, is keen to exploit this emerging market. He has
appointed you as Project Manager. The project is to be called Electromax.
Part 1 ? Defining the Project

1. Discuss the importance of having a complete scope statement to the success of projects. Using the
Electromax project, produce a complete scope statement.
15 marks
2. Discuss how a communication plan benefits the management of projects. Demonstrate your answer by developing
a communication plan for the Electromax project.
15 marks

Part 2 ? Estimating

3. The Managing Director has also requested a report on estimating techniques. He needs to know what
estimating techniques exist and which is the most suitable technique for the Electromax project.
15 Marks
4. Apply your recommended technique to the Electromax project using the information provided in Part 3.
15 Marks
Part 3 ? Planning

Table 1 gives information on the activities identified by the project team, including best estimates of
duration and effort and Table 2 gives staff costs.
Following a planning workshop, the following dependencies have been identified:
 Market Analysis must await the Project Approval Meeting. Product Design and Manufacturing Study can
start once Market Analysis has been completed. Product Design Selection must not start until Product Design
and Manufacturing Study have been completed.
 Detailed Marketing Plans, Manufacturing Process Specification and Detailed Product Design must not
start until the Product Design Selection has been completed. Test Prototype can start once Detailed Product
Design has been completed.
 Finalise Product Design can start once Manufacturing Process Specification and Test Prototype have
been completed.
 Order Components and Order Production Equipment must await the completion of Finalise Product Design.
Install Production Equipment must not start until 20 days after Order Components has been completed and 40
days after Order Production Equipment has been completed.
 The Review Meeting can take place as soon as Detailed Marketing Plans and Install Production
Equipment have been completed.

Activity id Activity Name Duration Effort
A Project Approved Meeting 0
B Market Analysis 25 days Marketing Manager
C Product Design 40 days Designer
D Manufacturing Study 20 days Operations Manager
E Product Design Selection 10 days Operations Manager, Designer (20% of his time i.e. one day each week)
F Detailed Marketing Plans 15 days Marketing Manager, Managing Director (10% of MD?s time approximately)
G Manufacturing Process Specification 45 days Operations Manager
2 Clerical Officers
H Detailed Product Design 40 days Designer, 1 Clerical Officer
I Test Prototype 10 days Prototype Tool
J Finalise Product Design 25 days Designer, Operations Manager (20% of Operations Manager?s time i.e. 1 day
each week)
K Order Components 7 days 1 Clerical Officer
L Order Production Equipment 14 days 2 Clerical Officers
M Install Production Equipment 25 days 2 Production Engineers
N Review Meeting 1 day Designer, Operations Manager, Marketing Manager, Managing Director (Mr Parc)
Table 1: Activities, Tasks, Duration and Effort

Staff Rate per hour (?)
Marketing Manager 100.00
Designer 80.00
Operations Manager 75.00
Managing Director (Mr Parc) 200.00
Clerical Officer 50.00
Prototype Tool ?1500.00 fixed cost per use
Production Engineer 90.00
Table 2: Staffing Costs

The following points were noted during the workshop
1. The project team works an eight-hour day, Monday through to Friday
2. No work takes place on British bank holidays
3. The project starting date is 14th January 2013
4. The MD, Mr Parc is used to reading reports but expects them to be focussed and summarised. He is not
familiar with Project Management terminology
5. All resources are available when required
Write a brief report, which should include some analysis, to inform the Managing Director (MD) of the
following project products and events. You should summarise the information as you feel appropriate. You
should use software generated graphs and charts, including a Gantt chart, to illustrate your answers where
appropriate. You are expected to use appendices and to ensure that your graphs are easy to read and clear.
Marks will be allocated for clarity, simplicity and succinctness.

Mr Parc will like to be able to see:

5. A Work Breakdown Structure.
5 marks

6. Estimates of completion dates of the tasks and of the overall project.
5 marks

7. A summary of the cost of the project, broken down into sections, including total costs.
8 marks

8. The critical path for the project.
4 marks

9. You have been alerted to the possibility that the estimated durations for the tasks E, F, G, H, J and N in
Table 1 above may need to be increased by 5 days in each case. Comment on the implications of these delays for
the estimated completion date.

10. There is also a possibility that, following the Test Prototype activity that a second prototype will need
to be developed before we finalise the product design. The second prototype should be ready tested within 10
days. You are expected to report on the implications of requiring a second prototype.

 

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